COMPUTERIZATION OF MOVEABLE FIXED ASSETS (A CASE STUDY OF ONDO STATE INVESTMENT HOLDING COMPANY LIMITED, AKURE)
This study was carried out to investigate the computerization of moveable fixed Assets ( a case study of Ondo State investment holding company limited, Akure.
The project work was introduced by its background of the study. Also problem, purpose, objective, scope, limitation, motivation, contribution to knowledge were all discussed in chapter one.
Chapter two deals with the reviews of related literatures where the computerization of moveable fixed assets.
In chapter three, research designs and methodology as well as the population and sample of the study were discussed.
While chapter four deals system implementation, staff training and evaluation and maintenance.
Finally, the study was summarized and some useful recommendation and as well as the reference for the research work were discussed and included.
TABLE OF CONTENTS
Table of contents
- Background of the study
- Statement of problem
- Purpose of the study
- Objective of the study
- Scope of the study
- Definition of terms
- Limitation of the study
- Contribution to knowledge
2.0 Literature Review
- The method of department of fixed assets
- Design consideration
- Design tools 16-17
- Proposed procedure for updating Fixed
- Structure program
- System Analysis method of fact finding employed
- System Design
- System Implementation
- Staff Training
- Evaluation and maintenance
- Content of Reports
- Program Design
- Background of the Study
Information is an important asset in managing, planning and controlling the operations of an enterprise. Nowadays, management in establishments be it private or government, put in operation systems that enable them to effectively manage the information requirement of their establishment. One of the important resources of an organization is the fixed asset. The effective management of this resource will dictate the level of success of the organization in its set goals.
Keeping record of fixed assets of most organization is done manually. This entails the maintenance of ledgers, which are updated periodically as the need arises. The information in the manually kept ledgers are not always up to date, many of the records are not updated and even when done, are prone to human errors including fraudulent manipulation of such records.
Nowadays, modern technology has to the development of information management acquirement the computer that has made record keeping very efficient and convenient. There is no doubt that the application of this modern equipment for managing the fixed asset of an organization will remove inherent problems associated with the current manual method.
The application of computer in transaction processing has a lot of advantages resulting from the capability of computers, such fast speed of processing, and accuracy in computation ability to store voluminous data and facilities for ensuring data security and integrity which can be applied to keeping the fixed asset records an organization fixed asset, according to Allen, RGD (1956) defined asset as economic resources owned by a business that is expected to benefit in future operations and it can be usefully expressed in monetary terms. Examples are cash, accounts receivable inventories and plant and equipment.
Fixed assets are assets of property; plant and equipment that are not subject top constant change in value and are help permanently for used in the business. The term fixed assets in used to describe long – lived assets acquired for use in the operation of the business and not intended for resale to customers. Among the common examples are land buildings, machinery, furniture and fixtures, office equipment, vehicles, plant, equipment, automobiles and tools.
A delivery truck in the show room of an automobile dealers on inventory; when this same truck is sold to a drug store for use in making deliveries to a drug store for use in making deliveries to customers it become a unit of fixed assets.
Useful Life or Productive Life of A Fixed Assets
The useful life or productive life of an asset is the length of time during which the asset will remain in use in a particular business. An asset can haves an estimated useful life of 3 years in company A, where as in company B is different.
- Statement of Problem
The study sought to design and analyze a system for fixed asset in Ondo State investment holding company limited.
Moveable fixed asset is depreciable, if it meet some requirement, firstly that the fixed asset must based for production of income, secondly, it must have a useful life more than one year, thirdly the span of its useful life can be determined and lastly it must be something that wears out or losses it value. In processing fixed asset information procedures must be developed to do two things first collect and record moveable fixed assets data and determine the depreciation schedule and second determine the book value yearly.
Due of the major difficulties associated with the design of moveable fixed asset accounting system is that they are greatly affected by ever changing federal and state tax legislation. Thus before examining the preliminary processing overview for this application. We need to review the state of methods of depreciation as well as the basic procedures of the methods of depreciation.
- Purpose of the Study
The study seek to identify computerization of moveable fixed asset in investment holding company limited Akure. The company is made of different assets which include tangible and intangible assets. Tangible asset donates physical substance as exemplified by land, building or machine. Intangible asset include copyright, trademarks, franchise organization cost. Etc.
The study seek to identify the computerization of these intangible assets which are copyright, franchise, trademark ledgers, organization cost. The step in carrying out the task include the following:
- Entering new moveable fixed assets information combine new fixed assets information
- Enter new vendors information. Information about new vendor is added to the vendors master file
- Each new classification type and department is added to the classification, types and department files
- Printing of the raw data from every database files
- Updating which includes auditory debiting, recalling and packing
- Printing of our reports on moveable fixed assets.
- Objective of the Study
A system is defined as a group of steps or procedure of parts that when combined into a well organizes logical relationship produces desired result with emphasizes of efficiency and economy of operation.
The need to apply modern technology method to the management of fixed assets of an organization has been established. The objective of this project therefore is to development a computer based information system called “Fixed Asset Register system” (FARS).
- Scope of the Study
The transaction connected with the fixed assets of an organization using in Ondo State Investment Holding Company Limited, Akure as a study case which be able to accomplish the following objective.
- Up – to – date record of all assets are readily available.
- Information on all assets can be easily retrieved which will aid the management in decision – making.
The benefit of computing can be enjoyed serve asset may be given a useful life of 5 years. Useful life is expressed in units of output whenever it is possible to measure the assets output.
The useful life of a vehicle can for instance be expressed in miles or kilometer that the vehicle will cover before it is put into use. Regular maintenance can prolong the productive life of an assets so in estimating useful life the effects of maintenance must be taken into account.
The estimate useful life for assets must take into account the nature of the asset and the usage rate of the assets 5 years is a reasonable estimate for most vehicles for typewriters 5 to 10 years is reasonable.
Major categories of fixed assets
Fixed assets items are often classified into the following groups.
Tangible fixed assets: The term tangible donates physical substance as exemplified by land a building or a machine. This category may be subdivided into two distinct classifications.
- Plant properly subject to depreciation include are plant assets of limited useful life such as buildings and office equipment.
- Land: The only plant asset not subject to depreciation is land, which was unlimited in terms of existence.
Intangible assets: Examples are copyright, trademarks, franchises, organization costs, the operation of the business but have no physical substance and are non – current Ire high storage facility and accuracy which may not be hundred percent available in keeping it manually.
- Definition of Terms
- Block Chart: Shows the sequence of the main procedure on a system. If is the simplest flowchart. It gives the broad picture only and contains no details of how each procedure is carried out. Only one symbol i.e. the rectangle is used in its construction.
- System Flowcharts: It shows in more detail the procedures outline in the block diagram. It provides a picture of the processing operation with the complete system and will therefore include clerical and computer operations.
- Program Flowchart: Program flowchart may be used to show how procedures are to be carried out by the computer.
All procedure may be broken down into combinations of sequences, selections or repetition of basic computer operations and drawn on a program flowchart using appropriate symbol.
- Limitation of the Study
These are numerous constraints that hinder the overall achievement of the study among which are:
- The establishment does not keep all the records of fixed assets
- The establishment does not makes necessary adjustment to their fixed assets records.
- The establishment failed to handle the end of month processing of fixed assess with care
- The company failed to put assets label and assets control in place.
The goal of any system is to improve on previous practices the current system has systematically proved that as evidenced in this project, the old practice of using manual method for moveable fixed assets could not be relieved upon again. It is not only crude cumbersome and error prone, it was discovered to be outside and out stated, the new system i.e. database V plus software is able to handle all moveable fixed asset processing in any computer environment with the choice of appropriate software.
- Contribution to Knowledge
The goal of using database V plus software computerization of fixed assets is to improve on previous practice. The importance of computerization of moveable fixed assets can not be over emphasized, be it private or public to avoid problem of wasting of fund and its adverse effects such as stoppage of production.
The new system is able to handle all moveable fixed asset processing in any computer environment within the choice of appropriate software.
It also enable government to rely on fixed asset application, it also help to simplify physical audits and inspection. It also need to prevent dubions means of aheating government and government agencies in evaluating taxes.
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